INFORMATION ON THE PROCESSING OF PERSONAL DATA AND COOKIE POLICY

Controller: BattSwap CZ, s.r.o.

Registered office: Sokolská 30, Šumná, 436 01 Litvínov, Czech Republic

Company ID No. (IČO): 041 76 570

Registration: The company is registered in the Commercial Register maintained by the competent registry court.

Version: February 2026

1. Introduction and scope

This document serves as unified information on the processing of personal data and the use of cookies (together, the “Policy”) by BattSwap CZ s.r.o. (the “Company”). The Policy is issued in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (GDPR) and with other applicable legislation of the Czech Republic. The Policy is effective from 1 February 2026 and supersedes all previous versions.

2. Data controller

The controller of your personal data is:

BattSwap CZ, s.r.o.

Sokolská 30, Šumná

436 01 Litvínov

Company ID No. (IČO): 041 76 570

3. Processing of personal data

3.1. General principles

We process only such personal data, and to such an extent, as is necessary for:

• The proper conduct of our business.
• Compliance with our legal obligations.
• The protection of our legitimate interests.

3.2. Categories of data subjects and purposes of processing

A) Members / Clients

Purpose: Registration, management of the relationship, provision of services, communication.

Data processed: First name, surname, date of birth, contact details (address, e-mail), payment details, data required to provide the particular service.

Legal basis: Performance of a contract (Article 6(1)(b) GDPR), compliance with a legal obligation (Article 6(1)(c) GDPR), the legitimate interest of the Company (Article 6(1)(f) GDPR).

B) Business partners and suppliers

Purpose: Performance of contracts, administration, accounting, protection of rights.

Data processed: Identification and contact details, payment details, data arising from the performance of the contract.

Legal basis: Performance of a contract (Article 6(1)(b) GDPR), legal obligation (Article 6(1)(c) GDPR), legitimate interest (Article 6(1)(f) GDPR).

C) Job applicants

Purpose: Recruitment procedures, communication.

Data processed: Curriculum vitae, contact details, qualification details.

Legal basis: Steps taken prior to entering into a contract (Article 6(1)(b) GDPR), legitimate interest (Article 6(1)(f) GDPR). Consent is required in order to retain the data for the future.

D) Website visitors

Purpose: Handling enquiries submitted through contact forms, improving the functions of the website.

Data processed: Data from the contact form (name, e-mail, message), data from cookies (see Chapter 6).

Legal basis: Steps taken prior to entering into a contract (Article 6(1)(b) GDPR), consent (for marketing and analytical cookies).

E) Marketing

Purpose: Sending commercial communications, organising events.

Data processed: Name, e-mail, telephone number, photographs from events.

Legal basis: Consent (Article 6(1)(a) GDPR) or legitimate interest (Article 6(1)(f) GDPR).

3.3. Automated decision-making and profiling

We do not use your personal data for decisions based solely on automated processing (including profiling) which would produce legal effects concerning you or similarly significantly affect you.

3.4. Disclosure of personal data

We may share your personal data with:

Trusted processors (IT providers, accountants, legal advisers). Public authorities, where required by law.

Transfers to third countries: Personal data are not, as a rule, transferred to countries outside the European Economic Area. Should such a transfer take place, it will be carried out in accordance with the conditions of the GDPR (for example, on the basis of a Commission adequacy decision or standard contractual clauses).

3.5. Retention period

We retain personal data only for as long as is necessary to fulfil the purpose for which they were collected:

Contractual relationships: For the duration of the contract and thereafter for the statutory limitation and archiving periods (in particular tax-related periods).

Job applicants: For the duration of the recruitment procedure, for a maximum of 6 months, unless you give your consent to retention for the future.

Consents: For the period of validity of the consent, at the longest until it is withdrawn.

Marketing contacts: For a period of 3 years from the last expression of interest, unless consent is withdrawn earlier.

3.6. Security of personal data

To protect your data we apply appropriate technical and organisational measures, which include encryption, access control, regular audits and a duty of confidentiality on the part of all persons who come into contact with the data.

4. Rights of data subjects

In accordance with the GDPR you have the following rights:

• 1. The right of access to your personal data.
• 2. The right to rectification of inaccurate data or completion of incomplete data.
• 3. The right to erasure (“to be forgotten”) under the conditions laid down in the GDPR.
• 4. The right to restriction of processing under the conditions laid down by law.
• 5. The right to data portability in respect of data you have provided to us on the basis of a contract or consent.
• 6. The right to object to processing based on legitimate interest.
• 7. The right to withdraw consent at any time, in the same manner in which it was given.

Exercising your rights and complaints:

You may exercise your rights by contacting the Company (Chapter 5). You also have the right to lodge a complaint with the supervisory authority: Office for Personal Data Protection (Úřad pro ochranu osobních údajů), Pplk. Sochora 27, 170 00 Prague 7

Tel.: +420 234 665 111

E-mail: posta@uoou.cz

Web: https://www.uoou.cz

5. Contact details

For general enquiries and for exercising your rights:

Telephone: +420 773 020 431

E-mail: hello@battswap.com

Address: BattSwap CZ, s.r.o., Sokolská 30, Šumná, 436 01 Litvínov

Data Protection Officer (DPO):

Contact e-mail: hello@battswap.com

Postal address: BattSwap CZ, s.r.o., Sokolská 30, Šumná, 436 01 Litvínov

6. Cookie policy

6.1. What are cookies?

Cookies are small text files that your web browser stores on your device when you visit our website. They make the website easier and faster to use by remembering your preferences.

6.2. Types of cookies we use

Necessary: For the basic functions of the website (e.g. navigation, log-in). They cannot be switched off.

Preference: These allow your settings to be remembered (language, region).

Analytical / Performance: These help us analyse how the website is used and improve its performance and user comfort.

Marketing / Advertising: These are used to personalise advertising content on our website and elsewhere.

Certain third-party cookies (e.g. from Google, Facebook, Seznam.cz) may be placed through our website. Processing by those companies is their own responsibility, in accordance with their own privacy policies.

6.3. Legal basis and management of cookies

Necessary cookies: These are processed on the basis of our legitimate interest in the functioning of the website. Other cookies (preference, analytical, marketing): These are processed solely on the basis of your consent, given through the cookie bar (banner) on your first visit to the website.

You may change or withdraw your consent at any time:

• Through the cookie settings in the footer of our website.
• Through the settings of your internet browser (for guidance see, for example, www.allaboutcookies.org).

Refusing necessary cookies does not affect the use of the basic functions of the website.

6.4. Cookie lifetime

The lifetime varies according to the type:

Necessary: Up to 6 months.

Preference: For the duration of the session (browser session).

Analytical / Performance: From 1 minute to 2 years.

Marketing: Several months.

The lifetime of third-party cookies is governed by the policies of the companies concerned.

This Policy is valid and effective from 1 February 2026.

The Company reserves the right to update this Policy from time to time. The current version is always available on our website: https://www.battswap.com/

Česká verze — závazné znění